University Senate
Aerial shot of Montclair State University's campus.

Senate Bylaws

Section 1:  Statements by Candidates

  1. All candidates are encouraged to submit a brief statement (no more than 250 words) of background and interest with their nomination email.
  2. For those candidates who do not self-nominate, the deadline for the submission of the statements will be included in the nomination confirmation email from the Elections Committee.
  3. A list of the candidates’ names and statements will be emailed to the university community and posted on the University Senate website prior to the start of the election.

Approved 1/31/18

Section 2: Adjunct Senator Voting Seat

To be eligible for the nomination for election to the voting Adjunct Senator seat, an individual must meet the following criteria at the time of the election:

  1. Employed by the University by holding adjunct status with instructional duties
  2. Be a member of the adjunct bargaining unit
  3. Have taught at least one course per academic year for two consecutive years

Eligibility to vote in the election for the Adjunct Senator seat follows the same criteria as eligibility for nomination.

If there is a break of continuity of service for two or more consecutive semesters, the seat will be declared open. The replacement process will follow the process described in Section E of the Constitution.

Approved 12/19/18

Membership Implementation Plan (Approved 12/2018): Approved Plan

 

Section 3: Recording of Senate Meetings

  1. Members of the University community who regularly use technological assistance for accommodation (via, e.g., via  otter.ai or zoom ai companion), and are attending a regular meeting of the University Senate synchronously (remotely or in-person), shall be permitted to use their usual mode of technological assistance in order to support their attendance.
  2. Methods of recording/transcribing a meeting (e.g., AI ‘bots’) not associated with a synchronous attendee shall not be allowed, and will not be accepted for remote connection.
  3. Unauthorized recording (video and/or audio) of meetings of the University Senate by members of the media, or others, is prohibited. Requests for authorization to record a meeting of the Senate must be submitted in writing to the Corresponding Secretary of the Senate at least Seventy-two (72) hours prior to the scheduled start time of such meeting.
  4. Notwithstanding any other recording or transcript, the official meeting minutes, as presented by the Recording Secretary, and approved by the University Senate, shall constitute the official record of Senate meetings.

Approved 11/20/24